Role of the Site Representative
The UConn ECE program office strives to maintain good communication with each site representative through telephone, email distribution, newsletters, site visits, and mailings. All site representatives are automatically added to the site representative listserv, an email distribution list maintained by the University. A principal may divide the roles and responsibilities of a site representative among more than one staff member as long as the responsibilities are covered. Site representatives are committed:
- To review and understand all policies found in the Policy & Procedures Guide.
- To provide all interested students, instructors, and parents with reliable program information at the high school.
- To manage the student registration process and be familiar with University billing and course evaluation procedures.
- To attend the annual Site Representative Conference, held at the UConn Storrs campus, typically scheduled at the end of February. Program materials, information, and registration forms for students are available at this time. Attendance is required.
- To assist with the class roster verification process. All site representatives are entered into the University system and are given a NetID and password to access student class and grade rosters at his/her high school.
Administrators and Principals are asked to include an official description of the UConn ECE program in your course catalogs or promotional materials and use the official UConn course descriptions in your school's course catalog. The course number should at least be embedded in the course description, if not in the course title.
Courses cost $35 per credit hour plus a $20 resource fee. For example:
- 3 credit course - $125
- 4 credit course - $160
Fees may be waived for students eligible for the federal Free/Reduced Lunch program. A $25 non-refundable processing fee is charged during the add/drop registration period. This fee is in addition to any original program fees. Courses dropped by September 29, 2017, will result in a refund of already paid fees minus the $25 processing fee. Refund checks are made payable to the student.
A WAU form must be completed for courses dropped after September 29, 2017. Students are financially responsible for all courses dropped after September 29, 2017.
Opens: April 24, 2017
Application Deadline: June 1, 2017
Enrollment Deadline: June 30, 2017
Opens: August 15, 2017
Late Application Deadline: September 15, 2017
Late Enrollment Deadline: September 29, 2017
Steps for Successful Registration
- Provide ECE Office with up to date course offerings with certified instructors listed.
- Attend Site Representative Conference in February.
- Use your existing process to determine student’s eligibility to enroll in course(s).
- Use your existing process to distribute UConn ECE information and Registration Guides.
- Determine if you would like to have students apply and enroll online, at home, or at school.
- Meet with your students to select ECE courses.
- Emphasize with students both the application deadline of June 1st, and the course enrollment deadline of June 30th.
- Remind students to monitor their e-mail for their:
- NetID activation information, or existing NetID reminder
- Link to enroll in courses. Instruct them to save all e-mail correspondence for their records.
- Assist students with paper consent forms.
- Sign form as approval.
- Make copy for student file and school records.
- Make notation of Free or Reduced Lunch qualification.
- Assist with upload of document if needed, or refer to UConn Early College Experience Helpline at 1-855-382-UECE (8323).
- Monitor enrollments by accessing the UConn ECE Site Representative Status Reports, or by viewing your class rosters in Student Administration.
- Assist the UConn Early College Experience office if they are unable to reach students who have applied, but have not enrolled in courses.
- Keep the UConn Early College Experience office informed of any new course offerings or instructor changes.
- Communicate add/drop dates and procedures with students and instructors. The late application deadline is September 15th. The deadline for all students to add or drop courses with a $25 add/drop processing fee is September 29th. Students must add or drop courses online by September 29th. After September 29th, a WAU form must be used to withdraw from a course.
- Assist instructors with roster verification. Final signed class rosters are due October 6th. To print a roster, you must use the University's Student Administration System and follow the printing roster instructions.